About Exly:
Exly is an all-in-one business platform built for knowledge professionals, coaches, trainers & course creators to start, sell, market and manage their programs (courses, online sessions, consultations and workshops). Exly is a Y-Combinator backed start-up and has raised funding from India's top VC funds. The company is founded by IIT Kharagpur / IIM Calcutta / BCG alumni.
We are at the forefront of the Software-as-a-Service (SaaS) industry, revolutionising how Coaches & Trainers operate and thrive in today's digital landscape. With our cutting-edge solutions, we empower these Coaches & Trainers to streamline their operations, enhance productivity, and achieve their business goals more efficiently.
Job Summary:
The Admin Associate will be responsible for ensuring smooth operations of office space, facility management, and the management of office equipment, including laptops. The ideal candidate will play a critical role in maintaining an efficient, safe, and well-organised work environment while supporting the team with any administrative needs.
Responsibilities:
1. Administrative Support:
- Assist in organising company events, meetings, and other activities that require logistical planning.
- Provide general administrative support, including handling incoming calls, mail, and managing the office reception as needed.
- Collaborate with cross-functional teams to address any operational challenges.
2. Vendor & Service Provider Coordination:
- Manage relationships with external vendors (e.g., office supplies, catering, maintenance) and negotiate contracts to ensure cost-effectiveness.
- Ensure timely payment processing for facility-related services and maintain an updated database of vendor contracts.
3. Office Space & Facility Management:
- Oversee the day-to-day operations of office facilities, organisation, and optimal functionality.
- Manage seating arrangements and workspace allocations, coordinating with HR and department heads for any changes.
4. Laptops & Equipment Management:
- Maintain and manage office equipment inventory, specifically laptops and related IT hardware.
- Track the issuance and return of laptops to employees and ensure their proper configuration, security, and functionality.
- Work closely with the IT team to schedule maintenance, updates, and repairs of office equipment.
- Ensure adherence to company policy for laptop security, including regular audits of issued devices.
5. Health & Safety:
- Ensure office premises adhere to safety regulations and company policies.
- Regularly conduct health and safety checks, fire drills, and manage first aid kits and emergency supplies.
Qualifications:
- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- 1-3 years of experience in office administration, facility management, or similar roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and vendor management abilities.
- Ability to handle confidential information with integrity.
Preferred Skills:
- Experience in managing office IT assets.
- Basic knowledge of health and safety regulations.
- Strong problem-solving abilities and a proactive approach to operational challenges.
Benefits:
We are using technology to solve some of modernity's most exciting and challenging problems. Work with us to be part of an incredible journey in a high ownership and a fast-growing environment. If you are an ambitious professional with a passion for SaaS and thrive in a fast-paced, collaborative environment, we want to hear from you!
Work from Office
Collaborative culture
Vibrant and entrepreneurial work culture
Healthcare insurance
Career Growth opportunities